In this video we look at how to keep track of things in Microsoft Teams that you might want to go back and re-visit. We look at mark as unread, save for later and the search box.
Okay so you just started moving your conversations over from emails to teams but you're finding that you're losing some messages.
Maybe you read stuff on your phone and you want to get back to it when you're on your laptop or you're just having a scroll through and you thought "ah, that's really important." How do I save stuff to go back and see it later when I return to it. Today we're going to take a look at three ways you can get back to something that you've seen in teams that you want to revisit. Mark As Unread
On any message you can click the three dots and get more options. One option is "mark as unread" and if you click that it'll put a purple line across to say this is where you were up to when you last read the channel and it'll make the channel go bold.
That's the first easiest way to say well you were keeping up to date with the channel and it's bold you're probably going to go back through and read what's in there. The downsides with the first approach is that if someone does an @mention or channel mention in that channel and you click on that notification and go into the channel it's going to assume that you've read everything in that channel so that's why you might want to use the second method. Save For Later
Search Bar
The third way is a catch-all. The search in Teams it's really good and fast.
Imagine a scenario where you were just browsing through Teams on your mobile phone, you saw that there was something there that you would need to go back to but then you got interrupted so you didn't mark it as unread, you didn't remember to save it and you think "ah, how do I get back to it. I don't know what channel it's in, I don't know where to scroll." Let's use an example of a search I did myself the other day. I wanted to go back to some documents that were as part of a project Team. If I search for "SIPOC" and hit enter I'm gonna see all the messages where's "SIPOC" has been mentioned in any Team in any channel and I can scroll through and click them it'll take me to the thread. I can also see any files attached to that thread. As well as that if I just want to get back straight back to a file it does a search across all of the files that I've got access to: in any Team, in any SharePoint site and in any files in my OneDrive. It's also going to search all of those both in the title and within the documents body.
So let us know you thought of this post and to like and subscribe in YouTube, and leave us a comment if you want to see more of this type of content or if there is anything else you want us to cover.
Check out all the rest of our Teams series here.
The most recent Teams posts are below: How To Manage Channel Notifications In Teams How To Manage Email Notification In Teams How To Turn Off Notifications in Teams To get the most out of Teams you will need an Office 365 subscription. Click the link to save £20 off Office 365 when purchased with any Surface/PC.
Find out how to turn off notifications in Microsoft Teams in this tutorial.
You need to get some focussed work done and you do not want to be disturbed. Here is how to change Teams status settings temporarily to keep you from getting distracted.
To get the most out of Teams you will need an office 365 subscription. Click the link to save £20 off Office 365 when purchased with any Surface/PC.
Now you are on Teams and using it regularly you don't need loads of emails directing you to a Teams message you are going to see anyway. Find out how to reduce the amount of email notifications you get from Teams.
To see more on notifications in Teams, see our previous post on channel notifications first
Stay tuned for more in our Teams series - follow this blog post in RSS or sign up to our newsletter, subscribe to our channel in YouTube or follow us on your favourite social platform @meetimeapps To get the most out of Teams you will need an office 365 subscription. Click here to save £20 off Office 365 when purchased with any Surface/PC.
How To Manage Channel Notifications In Microsoft Teams? Are you getting notified too much from Microsoft Teams? In this post I'll show you the first thing you want to do when trying to manage your notifications in MS Teams.
Read more below or watch the video to see how it is done.
Find out the first thing you should do when joining a large team.
If you have just been added to a team and are getting overwhelmed by the number of notifications, this is the post to read first. Check out the video or follow the steps below. For the rest in the notifications series, or for all Teams tips, check out the links at the bottom of the page. *Note: Since this post was written, Microsoft has updated Teams and "Favourite" now appears as "Show" and "Hide" - the behaviour is the same, however.
To favourite a channel, go to the "more channels" section at the bottom of your team, click to expand it and then click on the star of the channel you want to favourite
To remove a favourite, click on the three dots to the right of the channel in view and select "remove favourite"
"Follow" notifies you about all posts to a channel regardless of whether they @mention the channel or not. We do not recommend following any channels as this might overwhelm you with notifications Remember, favouriting a channel does two things:
Stay tuned for more in our Teams series - follow this blog post in RSS or sign up to our newsletter, subscribe to our channel in YouTube or follow us on your favourite social platform @meetimeapps
To get the most out of Teams you will need an office 365 subscription. Click here to save £20 off Office 365 when purchased with any Surface/PC. |
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