With the next Apple event scheduled for 12th September, iOS12 will be upon us shortly.
If you have not seen the developer preview or the public beta, iOS12 contains a great feature for your meetings...
The Do Not Disturb feature can now be set just until the end of an event in your calendar. It will be easier than ever to instruct your attendees to turn on do not disturb to remove distractions from your meeting.
If you have any other tips for removing devices from meetings, leave them in the comments below.
Are you tired of those useless, never-ending meetings? Have you had a terrible meeting today? You are not alone, but there is a better way.
Employees are wasting up to 2 years of their lives sitting in useless meetings and no wonder as three-quarters of people have never received any formal training on how to conduct a meeting.
Meetings are currently facing a renewed backlash with some high-profile companies sharing their loath for them. Elon Musk recently sent an email to Tesla employees telling them to just walk out of bad meetings and that excessive meetings were the blight of big companies.
His advice is to keep them short and infrequent. But in a world where it is ever easier to schedule meetings, how can we keep productive in the ones that are necessary?
Why Should You Be Using A Meeting Timer? Because All The Cool Kids Are Doing It
It is interesting to see people when they are in an internal corporate meeting. Everyone hates them, yet most are just resigned to the fact that they have to be there. It seems like no one is linking the fact that if they take control and leave this meeting early, they can get home to their kids, go to the gym, work on their side hustle or, in fact, anything that they complain they do not have time for.
Perhaps this is why companies are now moving towards timing their meetings. Samsung recently said that they are trying to save wasted time by incorporating meeting timers as a push towards a 'work smart' culture.
Google has long used a time timer as to make the time in meetings "visible and tangible, so it changes the way people think about time passing."
So Which Meeting Countdown Timer Should You Use? Meeting Timer Software Or Hardware?
Apart from just using a clock, which timer should you be using? The main decision boils down to whether you want to use software or hardware.
There are a few different timing solutions available from Amazon, with the Time Timer being the most simple and visual.
How Using A Meeting Agenda Timer Can Be Even Better
The trouble with all the timers above is that they do not help you during the meeting. The advice to 'start on time, stay on time, stick to the agenda and end on time' is always in the top 5 ways to make meetings better, but as Yogi Berra says, "in theory, there is no difference between theory and practice. In practice, there is."
Staying on time is easier said than done. Especially if you are the one running the meeting, trying to keep time and taking notes. When things inevitably go awry, it can be an impossible mental arithmetic task to work out how to get back on track.
MeeTime was an app designed specifically for timing meetings. MeeTime will start when the meeting is supposed to start. If you are behind, guess what? You're behind. However, MeeTime will help keep you on track with beautiful visuals showing how much time is left and who is on point for each section of the meeting. Plus, it is easier than ever to finish a meeting on time with MeeTime. Should things not go to plan, the "Auto time remaining" setting automatically apportions over/under-runs across the remainder of the agenda.
Do People Like Me At Real Businesses Use MeeTime Meeting Timer?
Absolutely. Don't just take it from me, read these testimonials:
"This is a great, great idea and it has massive potential. I truly believe that this has got great potential to help a large number of people!" ~ Chris Bateman, Global Senior Manager, World Class Supply Chain, Molson Coors Europe.
"I think the visual aesthetics alone make it far easier to keep pace during a meeting instead of watching a clock. Great start for a new app!" ~ Carlye King, Project Manager, Revenue Management & Optimization, Nielsen.
"This is an awesome idea! I love this," said Richmond Nash, Productivity Coach. "It is indispensable to have an app that breaks down the agenda of a meeting by each point and the time frame for each! I'm in a lot of meetings and this is going to be a go to app!!"
"Does exactly what it says on the tin. The interface during the meeting itself is easy to understand and has all the info that you need. I liked the congratulations summary, I could see how much time I'd saved for myself and others and it's allowed me to talk of the benefits of meeting with me - we always achieve our objectives within the time allocated!" ~ Paul Rowe, Commercial Enterprise PMO Business Partner, Molson Coors International.
MeeTime is already being used by employees in big organisations including Goldman Sachs, Rolls Royce, Nielsen, Hewlett Packard, DXC and Molson Coors, among others. It can work for your organisation too and for less than a cup of coffee you don't need to save much time to get a return on your investment. Why not give it a try?
Download now or find out more
To find out how MeeTime can help calculate the cost of your meetings, read this now.
Why is hip-hop is so inspiring? Because they created something out of nothing. Sure, every artist does this, but it seems like hip-hop had more adversity than others. I watched the defiant ones on Netflix recently and it is so motivating. I am sure lots of people will take from it that they were lucky, but serendipity does not happen when you are at home on your couch doing nothing. Here is what I took from it:
Always work towards the bigger picture. Jimmy Iovine would not have a career if he had not gone to the studio on a holiday and met Bruce Springsteen. And Jimmy wanted to quit being an engineer on Born to Run because he was tired of asshole artists. His boss told him to look at the bigger picture. Your job is not to get paid for 9-5, your job is to help the artists make the best album they can make and if you do that, you will have a friend for life. Which brings me on to...
Relationships, relationships, relationships. Everything is built on relationships. Everything. Every opportunity and every risk. And they are best cultivated in person. And if not in person, then on the phone. Phone someone every day and keep that relationship hot. Whenever they signed someone tricky to get, it was because a relationship went sour and the artist wanted out. They got the artist because they worked on building and maintaining the relationship.
To scale, produce the producers. Jimmy realised that he could not get across all the artists he wanted to, so he had to get other producers rather than do all the work himself. This is not managing the managers, this is leading the leaders - and everyone can be a leader.
Get great people and let them do what they do. Do not try to control or manage the fall-out of great people. Just put the blinkers on them, set them down the course and let them ride. You got them for their good bits, do not try to manage their bad bits. That is part of who they are, and you will interfere with their creativity and passion if you do.
I found this so interesting and I for one have got a habit I want to try - phone every day. What are you going to try from this list? Let me know in the comments.
You can get a lot done with a small group of great people. You feel like you can change the world, and sometimes you can. Having just one person that is negative, that does not "play with the other children nicely," that just slows things down unnecessarily can destroy this.
Having the right team around you makes all the difference. Equally, having too many people, irrespective of their ability has the same effect. Things become slow, arguments get circular, discussions turn to consensus and things get taken out and "decided" one to one in different forums.
Two easy things to check next time you feel like this:
- Have we got the right people on this?
- Is this the minimum we can manage with or can we take more people out?
I was watching Master Chef. What a decadent people we humans have become. I watched someone prepare cauliflower for three hours. Slicing it, grilling it, making balls of it in solution and making a powder out of it. They served it four ways with a tiny ball of sheepâs these on top. Whilst it looked good, and was obviously a testament to the technical skills and creativity of the chef, do we really need to mess around with our food?
The answer to this question was made clear for me when the critic who tasted it described it as very clever because when he ate a bit of the cauliflower along with the cheese that exploded in his mouth, he said it tasted like cauliflower cheese - something much less extravagant that could be knocked up in a tenth of the time. If you want to eat something that tastes like cauliflower cheese, then why not just eat that rather than over complicate things?
Unsophisticated is the counter-argument. You are not sophisticated enough to understand the delicate flavours and all of the work involved. You must be unsophisticated if you like to eat actual cauliflower cheese for a tenth of the price.
I feel like money comes first and then seeking a way to waste it. Michelin star restaurants are the epitome of this for me. Why can we not be happy eating plain porridge for every meal? Why must we seek out the most elaborate processes possible for our food to be tampered with before we can enjoy it?
Why must food be exciting at all? It does not need to be anything more Than just fuel for the body if we do not give in to our need for pleasure.
Of course, we do this in every area of life. Spending money and over complicating things to further the perception of ourselves to others. We love to over complicate things as it makes us look clever, indispensable, that we need a bigger team to cope.
What can you try today to live with the scantest of fare, to think from first principals, to simplify? See how it feels.
If you do not have a plan when things go wrong, what do you do? You are trusting yourself to make a reasoned choice quickly amongst chaos and emotion. Planning is not some magical thing where you have to tirelessly plan out every scenario or every detail - as people who hate planning might think. Nor is thinking that the plan will need to change anyway so why bother doing it in the first place.
It is the planning, rather than the plan itself, that is beneficial. It is the thinking time ahead of chaos that allows better decisions when the plan is knocked off track, even if you have not formally considered the event or circumstances that end up impacting the plan.
Similarly, it is much easier to assess what is going on in life through a mental model. We have mental models whether we consciously choose them or not, so why wouldn't you want to be conscious of them! To be more aware of yourself, you need to be aware of the mental models you are using.
A plan is very to mental model, it helps make sense of what is going on around you, and the consequences, very quickly. It provides structure now, to any further decision. With no plan to start with, things will quickly descend into scattered panic and disorder at the first sign of trouble.
This is what leaders do. They must sell the vision of the future, gain buy-in and then get on track through a plan.
Meetings are no different. They will descend into mindless chatter and chaos without knowing the vision of the meeting - the purpose. There must also be a semblance of structure - an agenda. It does not need to be detailed, but it does need to be there to protect the purpose of the meeting.
Things will go off track but deciding how to get back on track is much easier now you have done the groundwork.
The second of this weekend's link posts is from my fave, James Clear. A short and sweet excerpt, although the whole article is a quick read too:
Hereâs the single greatest skill in any endeavor: doing the work.
Not doing the work that is easy for you to do. Not doing the work that makes you look good. Not doing the work when you feel inspired. Just doing the work.
You might not be a brilliant writer, but if you actually write something each week, then youâll be better than most because you are doing the work.
You might not be an incredible athlete, but if you never miss workouts, then youâll be better than most because you are doing the work.
You might not be a savvy business person, but if you make a point to serve your customers every single day, then youâll be better than most because you are doing the work.
Read the whole article here
The first of this weekends's link posts is from Alison Rimm on HBR about to-do lists. The whole article is worth a read for how she manages her to-do's, but I love the following advice about using this in conjunction with your calendar, which I have also been doing for a while now:
The calendar is for blocking out time to accomplish important matters on schedule. For example, instead of putting an item like âwrite speechâ on my to-do list, I put it on my calendar, blocking out the necessary prep time to get it done. I do this as soon as I book the speech. Then thereâs no chance that Iâll notice the day before, âOops, Iâm supposed to give that speech tomorrow!â And putting it on the calendar right way means that if I donât actually have time to write the speech, I can see that at the outset and (regretfully) decline the opportunity. I consider that block of time an unbreakable appointment.
Read the whole article here
I used to think that it was just a way to stop people complaining in meetings. To give them an action to sort out whatever they raised as an issue in a team meeting.
Well, it might be, but it is also a great gift for development. If someone cares enough about a subject to raise it as an issue amongst their boss and their peers, then it must be something important to them to change. Allowing them to take responsibility for sorting it out rather than just stepping in to provide an answer is a great way to get someone to grow. It shows that they can take responsibility for everything in their lives and therefore work to change it. It also serves a great purpose to teach them time management. They are not going to have anything taken off their plate, they must find time to do sort the new issue too. Giving someone something they are passionate about is the best way to prioritise and make things quicker as they will have to find a way to make the things they are less interested in, or less important, be done in a faster time to free up space for this new project. If they were not passionate about it and they were just complaining, then this a great lesson too. It is easier to criticise than it is to do. No one is going to sort out shit for you, you are going to need to do it on your own.
Not complaining is a great habit to get in to, although one that I find particularly difficult in our society as we are surrounded by it. All the news is complaining. About something someone has done, something someone has not done or something someone should have done better. There are not many influences around us that teach us to just make the change ourselves in whatever version we can influence. And then to build on it. This is how everything gets done but apparently is not important enough to be taught at school.
We choose our own actions. Even when we are planning the future, it is the planning that we are doing in the present moment. We only have the present to do things and only a series of present moments before the future becomes the present and then just as quickly becomes the past.
Wishing is the worst of future activities. Wishes get you nowhere. Next best is planning. This can be helpful but can also be disguised procrastination. If you are planning in the present moment, then this is also time that cannot be spent actually doing the activities that will move your plan forward. Realise this and also that 'no plan survives first contact with the enemy' as well as the fact that you are unlikely to be planning to lead men into war. If you plan fails, it does not matter. Try something else.
If it can be helpful to plan, but also if the plan is likely to change and is not life-threatening, then how much time should you. Spend planning? As little as possible. Say, ten minutes?
A plan can protect us from busy work. We just need to make sure that doing the plan, and the associated tasks of keeping it up to date does not become the busy work itself.
A quick rule of thumb for planning quickly: Plan top-down using no more than three steps. Then list no more than three steps below these as sub-tasks sub-steps. This forces you to keep it really simple. Do not over complicate things. You do not need much structure to know what you should be doing right now. Keep it simple to the point that it seems too simple. Then do the first thing that you can do.
You do not need much more than this to start. Just start.