In this post we look at three different ways to move your files into Teams: directly, via SharePoint and via OneDrive sync (which also has the benefit of being able to get your Teams files offline)
So you've started using teams and now you want to get all of your files that were stored somewhere else, probably in a Shared Drive or another SharePoint site, into Teams files. I'm going to show you three ways of moving your files over and, skipping ahead, the third way is the best way so keep reading.
Okay so like I said there's three ways of moving your files over.
The first way we're gonna look at is just directly into Teams and I'll let you know some of the limitations about doing it that way.
The second way is via SharePoint which might you need a different browser for, potentially, so anything but Internet Explorer.
And the third way which I said it's the best way is via OneDrive sync so if you don't know anything about OneDrive we'll touch on that a bit later.
Moving Files Into Teams Directly
The first way is just directly in Teams itself.
Imagine I've got two folders and two files in each folder and I just want to move everything over that I used to work on and move it into teams and retain the folder hierarchy.
Whether you use the upload button or just drag both folders on top of the Teams files tab, this will upload the files but not the folder structure.
If you didn't have many files to move then this is the quickest way because you don't need to go anywhere else but Teams but if you're moving everything over that you used to work on in bulk into Teams, probably step 2 or step 3 are going to be better for you
Moving Files Into Teams Via SharePoint
The second way to get your files and folders into teams is by using SharePoint.
In Teams in the files tab in any channel, you'll see an option at the top which says "open in SharePoint." This opens the web version of your files in Teams.
If you use Internet Explorer this method won't work because it will not let you drag the files on top of it so you'll need another browser such as Google Chrome or Edge.
If you want to move all the files over once you've got to this point it's really as easy as selecting all the folders you want and then just dragging them onto the window. You'll see it says copy there so you know it's gonna work correctly. Unlike dragging folders onto Teams, this method will keep our folder structure.
If we go back to Teams that's gonna show us exactly the same thing, you might have to refresh the
view and then you'll see it all the folder structure appears in Teams as well.
If you've got a lot of files and folder structure to move over then this is a very quick way to move
all of your files and folders over into Teams.
Moving Files Into Teams Via OneDrive Sync
So the way to do that again is to open your file view in SharePoint again. Go into the files tab of whichever channel you want to sync, open it in SharePoint and then you'll see there's just a little sync button at the top of the screen. If we click sync it's going to pop us up a dialog box in OneDrive which asking what do you want to sync. You can sync anything in Teams, or in SharePoint (as SharePoint is just the bit that handles files in Teams) so you want to make sure that you're in the right folder so you probably don't want to sync everything in the entire Team especially in a large Team because that's going to be a lot of files it's going to take up space on your hard drive (unless you use files on demand).
Once this is done, if you're used to using OneDrive where you've got the OneDrive icon on the left hand side of your explorer window where you can see all of your personal files, you'll now get another little icon which says your company name which is where all of your synced files from SharePoint sites will appear.
Now it's synced it acts like any other folder in Windows, so we can drag the folders into this explorer window and we'll get a little blue icon to show it's syncing now back up to the cloud. Once those ticks are green then they'll now appear back in Teams.
That's probably the best way of syncing your files and having an offline copy as well.
So let us know you thought of this post and to like and subscribe in YouTube, and leave us a comment if you want to see more of this type of content or if there is anything else you want us to cover.
Check out all the rest of our Teams series here.
The most recent Teams posts are below:
How To Manage Channel Notifications In Teams
How To Manage Email Notification In Teams
How To Turn Off Notifications in Teams
How To Find Things In Teams
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