In part one, we said how to think about your meeting and decide what you want to get out of it. In part two is similar as we consider splitting this down.
Write an agenda. Decide what you want to get out of each agenda item and estimate how long it will take.
Each agenda item should start with a verb, preferably "decide". If you are just reviewing finances then read them at your leisure and set up a slack group for questions.
If you are tempted to write “discuss”, then think about splitting out a few people beforehand to align. Or include a follow up agenda item to “decide”. Preferably, just have one agenda item to “decide” as everyone knows this will involve some discussion, but no one is left uncertain of what is needed when the time for that agenda item runs out.
When estimating how long you need, think about other meetings and the personalities you have in the meeting. Do you have all the options? Have you counted the votes? Review what happened last time and adjust.
There will always be people that say they need more time, more information or more resources. If you have prepared correctly push for the decision.
As soon as you have decided, you can move onto the next agenda item. If you have not decided by the time run out? You are out of time…